This easy to use layout can make recording your everyday assignments and exercises the simplest thing you will do out and about. Find safety, compliance, inspection, quality and data collection checklist templates. Keeping accurate records is easier if employees fill out timesheets. In these circumstances, the taxpayer should consider establishing a new base year by maintaining a logbook for a new 12month period. These include company records, such as minutes, as well as financial records and the companys share register. How to keep a cra mileage log book for vehicle expenses. Nov 19, 20 the requirements and issues are different for each of the three methods of accounting for motor vehicle expenses for a primer on the different methods of handling motor vehicle expenses check out our earlier article pimping your ride.
In creating mileage log, there will be basic information that you should include such as the employee id, name, title, department, vehicle id, and period of. Kia ora haere mai, welcome to the new zealand inland revenue website. Were all about using our technology to deliver more relevant data to our customers that is easily collected, easily understood and with useful, actionable insights. Depending on the nature of your business, youll need to report to various government agencies about your business activities. Wolters kluwer creates value for accountants, lawyers and other business professionals by combining actionable information, subjectmatter expertise, and cuttingedge technology. Use this accessible standard bill of sale form template to document a vehicle sales transaction. There are restrictions placed on how long the driver of a commercial or heavy motor vehicle may work before taking rest. Delivery throughout new zealand is free, and is just 12 days for the north island, and 23 days for the south island. If you see an instalment arrangement suddenly showing in your myir for your working for families, this is a known issue and we are working on having this. Prior to 20172018, you can only claim up to 5,000km travelled based on the ird mileage rate for the applicable year. This determines the allowable business proportion of driving. A logbook, diary, calendar or other suitable method may be used for this purpose.
If you are not a new zealand businesstaxpayer then it is probably not applicable to you. If an employee is using their own car for work purposes, the employers responsibilities are the same as when the employer owns the vehicle. Vehicle ownership check in new zealand that car nz. Now you can keep your vehicle log book up to date with oneclick simplicity from taxtim. Jan 21, 2019 claiming business vehicle expenses in your business is what everybody wants to do and simultaneously one of the trickiest calculations in your accounts.
Motor vehicle expenses allowable as tax deductions will be calculated as follows. Revenue has published a mileage rate for use by a selfemployed person to calculate the cost of using their private vehicle for business purposes. Introduction in october of 2010, the minister of national revenue announced that as of january 1, 2009, selfemployed taxpayers and anyone claiming a car expense must keep a handwritten automobile logbook prepared by the cra. Mileage log book free microsoft excel templates and. If you save a copy of this pdf document to use at a later date, always check that you have the latest version by comparing the date on the pdf document with the published date displayed on this page under the download button. Log is not just useful for your personal use but also a very easy way out at the time of sell. On 4 july 2018 inland revenue released its finalised operational statement 1801. We also administer a number of social support programmes including child support, working for families tax credits, and best start. Includes a car logbook, laundry expense list, rental property expense tracking sheets and the popular tax return checklist. The employer will need to check that the vehicle is safe, suitable and complies with legal requirements eg is registered and warranted etc. Section 236 and 237 of the land transport act 1998 lta allows public access to the motor vehicle register maintained by the nz transport agency.
Collins vehicle log book limp cover 40 pages officemax nz. Each driver logbook contains 50 pages in triplicate. This general purpose limp cover vehicle log book is suitable for most business use. If you are using the mileage claim method then you need to keep an actual log of business mileage. The mileage rate for motor vehicles is 76 cents per kilometre. The motor vehicle register records information about vehicles used on new zealand roads and the persons responsible for their use. It is recommended that all vehicles have a logbook. It is, in reality, proof of your vehicle condition. The vehicle log book is perhaps one of the most important tools for your vehicle maintenance. Truck driver log book template is intended to be a truckers new closest companion. Its a good idea to use inland revenue s vehicle logbook template download this spreadsheet from the tool for business website.
Businesses everywhere love xeros accounting software, and new zealand small businesses have voted it as the toprated accounting tool for value for money, functionality, ease of use, reporting, customer service and ease of integration. Aug 15, 2015 moreover you can also mention about efficient fuel consumption by your vehicle by looking at the log. Motor vehicle log book date of trip odometer reading kilometres travelled purpose oft trip optional rip no began ended start finish driver name date entered signature total au 0 693 829. Collins vehicle log book limp cover 40 pages at officemax. Simply plug the gps log book into your cars cigarette lighter and automatically record every trip.
Sync online to output ird tax logbooks, employee travel claims, offroad ruc refund reports rucor and a host of other data exports. If you use a logbook that was kept in a previous year, to create a business percentage for a new year, then you must keep the old. Vehicle logbooks motorsport motorsport new zealand. Please note, if no logbook is kept, the use of tier one rates below is limited to the first 3,500kms. However where no log book or other record is maintained, the use of the tier one rates is limited to the first 3,500km. Worktime and logbook requirements land transport new zealand. If an employee doesnt put in timesheets correctly as agreed, this doesnt mean they dont get paid. Records destination, odometer reading, kilometres for business and for private use.
Car expenses and benefits log annual summary 2020 car expenses and benefits log annual summary for help for assistance with this complex subject, contact your pwc adviser or any of the individuals listed on page 26 of the car tax guide. Depreciation rate finder by keyword inland revenue. Its aimed at people who use screen readers, or who prefer to take in. Logbooks are important documents because they are used to record all relevant information pertaining to a vehicle and its competition history and they are an important scrutineering tool. How to keep a vehicle log book online tax australia. If you use a vehicle for work, its a good idea to use inland revenue s vehicle logbook template download this spreadsheet from the tool for business website. Worktime and logbook requirements land transport new. This highlights inland revenues focus areas from an fbt perspective. Get our inland revenue logbook app on your phone today. New mileage rate method announced generate accounting. Browse bestinclass checklist templates by use case or industry. Inland revenue has also accepted the use of this mileage rate as a reasonable estimate of costs for employers to use for the purposes.
The purpose is both to gain more organized mileage log but also to prevent any misuse of your business fleet. Keeping a log of your motor vehicle mileage is an important and often overlooked aspect of your record keeping. Employers must ensure, so far as is reasonably practicable, the health and safety of employees while they are at work. Every year the department sets out the rates for various categories of vehicles that are used for business purposes and for personal use. Online tax australia has a vehicle logbook template that you can quickly and easily print out.
Claiming business vehicle expenses what can you claim in nz. This information will be used to calculate the income tax deduction. Date duration of trip odometer reading total km travelled purpose of trip additional information optional. New zealand is one of the most livable countries in the world.
The ird rules have changed regarding companies from the 20172018 year. A new mileage rate method has been announced by inland revenue. It is a key document that ensures a perfect investment on your asset. Motor vehicle records full logbook the best evidence to support the use of a vehicle is an accurate logbook of business travel maintained for the entire year, showing for each business trip, the destination, the reason for the trip and the distance covered. In new zealand, the employee has the legal right to see information about how their employer has worked out wages and see the time records relating to their hours of work. They are available in cartons of 40, or half cartons of 20 logbooks. Ird numbers, benefits, superannuation, supergold, kiwisaver. Inland revenue te tan i taake operational statement 1801 commissioners statement on using a kilometre rate for business running of a motor vehicle. If an employment agreement or workplace policy says that employees need to fill out timesheets this cant be changed unless the employer and employee agree. Employment agreement builder we need javascript to run our site.
Business travel recorded in the log book x total car running expenses total motor vehicle travel for the period for the year total car running expenses include depreciation and interest if applicable 2. An individual has completed a logbook for a full 12month period, which showed a business use percentage in each quarter of 52463967 and an annual business use. An electronic log to track business and personal driving. Worktime and logbook requirements read law changes regarding meal and rest breaks which came into force on 6 may 2019. Have our partners at excelchat fix your formulas, 247. Model cashbook ir378 published september 2012 download links open in a new window. An application for a logbook can be made through motorsport online via the loginregister link at the top of this page using your personal user name and password watch the instructional video on applying for a logbook. An entire fleet of vehicles can be tracked on a single user account. All companies in new zealand need to keep and maintain records about their company and how its managed. Any warranty related issues for a car can be successfully handled if you maintain a perfect log book for it.
Some employees need to use a motor vehicle to do their job. Included are basic guides to work time and rest time requirements and logbook standards. Whitcoulls rewards is an exciting program where you earn points for every dollar you spend. A driver vehicle inspection checklist enables drivers to complete and submit a pretrip vehicle inspection checklist for any vehicle from their mobile device. The ird are trying to minimise your claim and beany is trying to make sure it represents all the costs of your business use.
This factsheet provides advice about work time and logbooks for transport operators and drivers and small passenger service drivers. Add to cart ws vehicle log book soft cover 20 sheets blue. Check work time and logbook information on our commercial driving pages. Although it can be difficult to do sometimes, a complete record for the entire year is the best way to protect your claims for vehicle expenses. Date duration of trip odometer reading total km travelled purpose of trip additional information optional start time finish time start finish name of driver date entered signature. This clause in an employment agreement is about employees driving work vehicles or using their own vehicle for work. Use this calculator to find the depreciation rate either diminishing value dv or straight line sl for all depreciable assets. The trucker logbook is accessible as a moment download on this page cordiality on. Monday, april 24th, 2017 mileage rate for selfemployed people. With a wide range of information services, cloudware, workflow tools, books, webinars and conferences, we provide the solutions you need to manage and grow your business.
Whether you already have a vehicle that you use in the business that is not. This accessible template is simple and generic and can be used for multiple scenarios such as trucking, ships, fishing, piloting, scuba diving, amateur radio, etc. Keeping company records new zealand companies register. Inland revenue homepage contact us copyright 2019 inland revenue. We collect most of the revenue that the new zealand government needs to fund its programmes. How to keep a vehicle log book june 3, 2015 in news should your employment require you to utilize your private motor vehicle for a range of business activities eg visiting client sites, travel between locations, sales calls etc then keeping a vehicle logbook can be a great way to ensure your achieve the maximum motor vehicle tax deduction in. If you see an instalment arrangement suddenly showing in your myir for your working for families, this is a known issue and we are working on having this resolved as soon as possible. Kia ora haere mai, welcome to the new zealand inland revenue. Vehicle logbook app for recording work travel taxtim na. The general depreciation rates for depreciable assets are listed as follows. And this simply means that log can easily highlights the good points of your vehicle.
Motor vehicle logbooks where motor vehicle expenses are being claimed, one method of substantiating is to maintain a log book. Vehicle registration plates of new zealand wikipedia. No wonder there are now over 2 million subscribers worldwide. A log book is a written record of your business use of a vehicle over a period of at least 12 continuous weeks, which should be indicative of the whole year of your business travel. A driver of a goods vehicle does not have to maintain a logbook if the vehicle requires a class 1 or 2 licence to be driven and is operated only within a 50km radius of the vehicle operators usual business location or is driven within a 50km radius from a base of operations. To be operated on or parked on any public road, most types of motor vehicles and trailers must be registered and display the corresponding registration plates. Here is an example of the payslip produced by the smart payroll software. In new zealand, vehicle registration plates usually called number plates contain up to six alphanumeric characters, depending on the type of vehicle and the date of registration. In creating mileage log, there will be basic information that you should include such as the employee id, name, title, department, vehicle id, and period of time, rate, total mileage, and also total rate in usd. We provide nzta approved truck drivers logbooks and drivers daily checklist books to most of the truck, bus and contracting companies throughout new zealand, and anyone else requiring driving hours logbooks. Ota vehicle log book template online tax australia. Especially when undertaking a new business venture or earning income from a new source, keeping a full vehicle log book for the whole year is the. One plate must be affixed to the rear of the vehicle. Payslip templates can be adapted to show any information the employee requires.
Employers responsibilities when an employee drives a vehicle at work. New zealand business performance panel other topics coming soon. Keeping tax records whether youre a small business, contractor or selfemployed, you need to hold on to tax records for at least seven years so you can pass them to inland revenue if youre audited. We have a number of concerns about how practical this new method will be for employers. This is a text version of our claiming expenses visual guide. News and information about the governments tax policy work programme, including. Vehicle logbook app for recording work travel our electronic logbook makes logging travel expenses for tax purposes easy. If you are selfemployed you can use the ird mileage rate to calculate the cost of using your motor vehicle for business purposes. This general purpose limp cover vehicle log book is. However the following vehicles must have a valid logbook.